Administration Administrative assistant- Reception

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Role description

Under the supervision of the Executive Assistant to the CEO and HR Director, the administrative assistant – reception is reponsible for all reception-related tasks and for offering administrative support to the other departments.

The incumbent’s responsibilities will be to :

  • Welcome visitors and answer phone calls
  • Receive, sort, distribute and send out the mail
  • Maintain an inventory of all office supplies and place orders when needed
  • Sort out paperwork and file documents
  • Make sure all common areas (kitchens, conference rooms) are tidy and properly stocked
  • Track, receive and scan documents required for audits
  • Revise, edit, translate, update and create various documents in French and English
  • Send out electronic communications as per Management
  • Prepare purchase orders and expense reports
  • Review and enter data in various databases
  • Perform other tasks as required

Experience and abilities required

  • Minimum 2 years of experience in a similar position
  • Studies or experience in administration
  • Perfectly bilingual (spoken and written)
  • Proficiency with the MS Office Suite (Outlook, Word and Excel)

Desired skills

  • Positive, thoughtful and responsible
  • Good cooperation and teamworking skills
  • Driven to provide client (internal or external) with high quality service
  • Ability to work with precision
  • Ability to work with short deadlines and to effectively manage priorities

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